CKA AGM Minutes

Thursday 17th July 2014, 8pm, CRC


ATTENDEES:


PRESENT

ABSENT

APOLOGY

Chairman (Howard Laffling)



Secretary (Sara Neaves)



Treasurer (Corinne Bowes)



Fixtures (Laura Neaves)



Results (Mark Wassell)



Senior Development (Vacant)




Junior Development (Liv Harcourt)



Refereeing (Andy Rutter)



Coaching (Vacant)




Publicity (Vacant)




CPO (Angela)




OTHERS:

City Rep(s) [Simon McGregor, Gavin Belsham]

Lions Rep(s) [Andy Dunlop]

Phoenix Rep(s) []

Tigers Rep(s) [Steve Clarke]

University Rep(s) []

Vikings Rep(s) [Phil Morton]


APPROVAL OF THE MINUTES OF THE 2013 AGM

ACTIONS?

Minutes agreed



REPORTS

ACTIONS?

CHAIRMAN:

Thanks to all the committee members for all their efforts over the last year. Thanks also for the good attendance at committee meetings. I would particularly like to thank Corinne, who has been treasurer for 9 years.


SECRETARY:

I've up-dated everything so far as I've been able too with clubs getting back to me.


TREASURER:

Accounts attached.
Lions still owe their fees and ref fee, and the CKA have payments to make to City for Junior hall hire etc.



Lions gave a cheque for fees and ref fine to Howard.


FIXTURES:

Mid-August – club/team entries required; September – committee to meet to discuss and agree league structure.


RESULTS:

First, thank you to the referees for completing the scorecards, to Adam for hosting the site and for Nick for the original system.
What went well: The hand over from Nick, in general, went smoothly. The existing front-end (ie the part the user experiences)  has been kept whilst the back-end has been re-implemented. The implementation of the new status rules was done without major issues and a few minor features have been added including backup of old versions of the pages. Work was started on the implementation of a mechanism to track changes to the schedule including flagging of matches that are 'change pending'.
What could be improved for next year: The part that needs addressing is scorecard entry and player name management. Quite a bit of my time, and I would guess referees' time, is spent handling appearance of new players or misspelling of existing player names. Ideas are along the lines of having the scorecard use the player list directly from the database and somehow utilising the list of players in FixturesLive.
A couple of other improvements that have been suggested are: Changing the colour schema and making the site easier to view on mobile devices. I can see the benefits of the special colour scheme we have but I would be happy to make it less garish. It would be possible to make it optional in some way if users really prefer the current style.  I am open to suggestions for other improvements as well.
I hope to be able to continue in this role next year.



Discussion around change of colours to make it easier to view and question as to whether up-dates can be instant and whether cards can be placed on results? Mark will up-date website before next season.


SENIOR DEVELOPMENT (Vacant):



JUNIOR DEVELOPMENT:

We have had another positive year for Cambridge Youth Korfball. Good numbers in competitions and good results too. There have been some inter schools matches arranged without me, which is just brilliant.



U14 Academy - £208.60 profit. Continues to grow from strength to strength. Profit served to subsidise the U16/U19 training. There are plenty of U11s moving up to replace the older U14s who are graduating to the older age group.



U16/U19 Academy - £278.90 loss. New venture this year. Not well supported by the current U16/U19 population. However, the culture has now been started and we estimate in addition to the mixture of children attending this year we will have a further 13 moving up from U14s.



Tournaments - £108.55 profit. Well attended. We are running out of room for teams and I propose next season to buy some collapsible posts for CRC and hold U11 tournaments at this venue instead with 2 courts.



Inter Area - £142.80 loss which was an agreed subsidy from CKA. Outdoor Inter Area made a £10 profit but indoor is very expensive and along with t-shirt costs it is important for us to be able to offer this subsidy.



U14 National League - £18 profit. This is a new project which was a great success and was won by Cambridge City. Requires more support from qualified referees next season. We have more entries for next season and requests for a trophy. Costs will rise due to more hall time needed but entry fees will cover this.



BUDGET: I have not spent any money again this year, agonising over the best way to spend it. There have been no coaching fees to pay due to good will. I believe my budget was £1,525.34 for this year. I would like to ask for a little more on top of that to accommodate the below requests. The U16/U19 squad training will be less of a risk, so I am confident that we will be well in the black.



For the coming year I would like to request:



4 x collapsible posts for CRC: maximum £1459.88 (I may go to Holland to source cheaper posts) – This will enable us to run U11 competitions at CRC.



£300 on balls for schools – I would like to keep my promise to buy each school at least 1 match ball per age group.



A continued subsidy to cover part of the fee for indoor inter-area. Children pay for their t-shirts and £4 each for the day. CKA cover the rest (usually £150 or less)



See spreadsheet below.



Thanks to all for their hard work, especially Rachel and Debbie (City) Chris West and all of the teachers who get so many school children involved (Liz Jones, Lia Matthews, Gareth Williams, Andy Barnes). Well done to Phoenix who have finally got their junior project off the ground! Brilliant to see.


REFEREEING:



COACHING (Vacant):



PUBLICITY (Vacant):



CPO:




1. ELECTION OF OFFICERS

ACTIONS?

Chair – Howard Laffling

Secretary – Sara Neaves

Treasurer – Vacant

Fixtures – Laura Neaves

Results – Mark Wassell

Senior development officer – vacant

Junior development officer – Liv Harcourt

Refereeing officer – Andy Rutter

Coaching officer – vacant

Press officer – vacant

CPO - Angela Gibbs


2 ELECTION OF HONORY AUDITOR

Discussion around who could be asked within the CKA to do this - ? whether Chris West or Laura Neaves could be approached. The appointment of an auditor was delegated to the committee.


3. REVIEW OF THE AREA DEVELOPMENT PLAN

Discussion around junior and adult development plans. Howard will change to format to keep the goals and label them as short, medium or long term. Howard to circulate updated plan, with the agreed updated goals.

Howard

4. 2014/15 REGIONAL LEAGUE

Agreement for the CKA to continue to form the South East Regional League (SERL) with the Kent Korfball Association (KKA) , Norfolk Korfball Association (NKA) and the South Midlands Korfball Association (SMKA) for 2014/15.


5. BUDGET AND LEAGUE ENTRY FEES

The junior part of the proposed budget for 2014/2015 was amended:

£650 for schools equipment

£700 for 4 collapsible poles (no bases or baskets)

£150 for junior indoor inter-area

Howard to update the accounts spreadsheet.

Howard

6. CHANGE TO THE CAMBRIDGESHIRE KORFBALL LEAGUE (CKL) RULES

Agreement to remove an inconsistency in the deadline for play-offs. The effect is no substantive change.
3.2.2.1 Play-off matches will be a single match at a neutral venue [and must be played within 1 month of the last match of the league season]. Play-off Fixtures will be arranged in association with the Fixtures officer,in the same way as normal league fixtures. The venue and referee costs will be shared equally between the 2 teams. The 'home' team will be determined by the toss of a coin by the referee immediately before the match.
5.1.1.2 All play-off matches must be played [by 31st July i.e. 2 months after the end of the season] {within 1 month of the last match of the league season}. Results for play-off matches which have not been played in time will be decided by the agreement of the following 3 CKA Officers, Fixtures, Results and Chair (the 'League Sub-committee').
[deleted text]
{added text}


7. EKA EGM AND AGM

Steve Clarke has offered to attend on the CKA behalf – thank you.

It was unanimously agreed that Steve would vote ‘no’ at the EGM and abstain from approving the budget and fees at the AGM




AOB

ACTIONS?

Phil Morton – briefly discussed EKA initiative – club health. Tool for clubs to assist with looking at health of club and its aims for its development.

? benefits for clubs to participate

? mandatory/optional

? future plan for the tool

? how the EKA are going to help clubs with ‘lower’ scores